DPR Template — Free Download for Indian Builders

What is a Daily Progress Report (DPR)?

A Daily Progress Report is the single most important document on an Indian construction site. It captures, in one page, exactly what happened on site that day — how many mazdoors turned up, what work was executed against the BOQ, what materials were received and consumed, what the weather was, and what slowed the team down. Builders, project managers, RERA authorities, banks releasing loan tranches and clients all read DPRs to know whether the project is on track. A clean DPR habit is the difference between a project that finishes on time and one that bleeds for 14 months.

In Indian construction — especially residential and small commercial — the DPR is usually filled by the site engineer or supervisor and sent to the builder/owner by 7 pm every evening over WhatsApp or email. For RERA-registered projects, daily progress feeds directly into the quarterly RERA progress report. For projects funded by banks (HDFC, ICICI, Indiabulls), DPRs are part of the disbursement file. Skipping DPRs is not a small lapse — it's the reason for half the disputes between builders and contractors.

When is a DPR used in Indian construction?

Every working day from foundation to handover. Specifically: (1) shared with the builder/owner each evening, (2) compiled weekly into a Weekly Progress Report (WPR), (3) attached to RA bill submissions to justify work done, (4) submitted with RERA quarterly filings, (5) used in arbitration if a contractor and builder dispute work executed. A six-month-old DPR file is the single best evidence in any construction dispute in India.

Key fields in this DPR template

• 1. Project name, site address, RERA number
• 2. Date, day, weather (sunny / rainy / hot / cold) and any rainfall hours
• 3. Manpower table — category-wise (mason, helper, mazdoor, carpenter, bar-bender, electrician, plumber, painter)
• 4. Work done — BOQ activity, location (block / floor / unit), quantity executed, % complete
• 5. Material received — item, quantity, supplier, challan / DC number
• 6. Material consumed — item, quantity, used for which activity
• 7. Equipment / machinery on site — JCB, mixer, vibrator, lift, scaffolding hours
• 8. Visitors — architect, structural engineer, RERA inspector, client, vendor
• 9. Delays / hold-ups — reason and impact (hours/days)
• 10. RFIs raised / drawing revisions awaited
• 11. Safety — incidents, near-misses, PPE compliance check
• 12. Photographs (3–6) and signatures (engineer + supervisor)

How to fill this DPR — step by step

1. Fill the header in the morning — project name, date, weather, site engineer name. Takes 30 seconds when you walk into the site office.
2. Take attendance at 9 am sharp — count mazdoors category-wise. A photo of the muster roll attached makes audits easy.
3. After the 11 am tea break, log work done — go floor by floor and note what's been completed since the previous evening.
4. Log materials received as soon as the truck reaches — write challan number on the DPR and attach a photo of the gate-pass.
5. By 5 pm, fill consumption + delays + RFIs — anything that slowed the team or needs the architect's clarification.
6. By 7 pm, sign, scan and send on WhatsApp — to the builder, project manager and (optionally) the client.

Common mistakes Indian builders make

• Filling DPRs in bulk on Saturday. The numbers stop being accurate. RERA inspectors spot this immediately. Fix: fill it the same evening, every day.
• No photographs attached. Words alone don't survive an arbitration. Attach 3–6 dated photos every day.
• Vague work-done entries like "slab work continued". Specify location and quantity: "B-block, 2nd floor slab — 60 cum concrete poured, 75% complete".
• Mismatched material consumption. If 100 bags of cement came in and 90 were consumed, the gap matters. Track wastage daily, not monthly.
• Skipping RFIs. An RFI not logged on the DPR is an RFI you can't recover delay-cost for later. Always log it.

How Site Setu automates this

Filling a DPR in Excel takes 30–45 minutes a day per site. With Site Setu, the supervisor opens the mobile app, takes attendance, snaps photos, logs material receipts and notes work done — and the DPR is auto-generated and shared on WhatsApp by 7 pm. No re-typing, no Excel formulas, no missing photos. Daily, weekly and RERA-quarterly reports build themselves. See all features or check pricing — Site Setu is per-user with a custom quote shared on a free 30-minute discovery call.